Office 365 Online Archive

The following sections describe the archive features of microsoft exchange online archiving.

Office 365 online archive. An archive mailbox is a specialized mailbox that appears alongside the users primary mailbox folders in outlook or outlook on the web. After a user s archive mailbox is enabled up to 100 gb of additional storage is available. Therefore it isn t included in searches performed from the inbox.

In the security and compliance center select data governance and then click archive the archive page will be displayed on the screen. It s also available as an add on service for mailboxes that are hosted online. Users can access the archive in the same way that they access their primary mailboxes.

The admin does this by creating a retention policy that s assigned to mailboxes and moves items to a user s archive mailbox after a certain period of time and that also deletes items from the mailbox after they reach a certain age limit. To enable archive mailbox in office 365 follow these steps. Archiving in office 365 also called in place archiving provides users with additional mailbox storage space.

After you turn on archive mailboxes users can access and store messages in their archive mailboxes by using microsoft outlook and outlook on the web formerly known as outlook web app. Exchange online archiving offers users advanced archiving capabilities with the archive mailbox feature. Icrosoft exchange online archiving or more commonly known as in place archive is a cloud based enterprise class archiving solution for email archiving compliance regulatory and ediscovery purpose.

In the past when the 100 gb storage quota was reached organizations had to contact microsoft to request additional storage space for an archive mailbox. These customers can use an online archive to avoid deleting old mail. A user s online archive acts somewhat like a second account in outlook with its own folder structure.

Microsoft exchange online archiving is a microsoft 365 cloud based enterprise class archiving solution for organizations that have deployed microsoft exchange server 2019 microsoft exchange server 2016 microsoft exchange server 2013 microsoft exchange server 2010 sp2 and later or subscribe to certain exchange online or microsoft365 plans. There are some important things that should be pointed out when it comes to this in place archive. In microsoft 365 admins can create an archiving and deletion policy that automatically moves items to a user s archive mailbox and automatically deletes items from the mailbox.